1.0 PURPOSE: This procedure is describing to clear the method of the supply and installation of audio visual AV system for the project.

2.0 SCOPE: This document details the A/V system Installation, Preparation of work, Delivery and inspection upon arrival of material at site and on site Installation of the system.

3.0 REFERENCE

• Approved Shop drawings for the A/V system.
• Specifications
• Project Quality Plan
• Project HSE plan
• Approved Material submittal

4.0 DEFINITIONS:

PQP                             : Project Quality Plan

PSP                              : Project Safety Plan

QCP                             : Quality Control Procedure

HSE                             : Health, Safety and Environment

MS                               : Method Statement

ITP                               : Inspection Test Plan

QA/QC                         : Quality Assurance / Quality Control Engineer.

SK                               : Store Keeper.

WIR                             : Inspection and Test Request

MIR                             : Material Verification Record.

A/V                              : Audio Video System

5.0 RESPONSIBILITIES:

Responsibilities for ensuring that the steps in this procedure shall be carried out are specified at relevant steps in the procedure:

• Project Manager.
• Construction manager
• QA/QC Engineer
• Site Engineer
• HSE officer
• SK

5.1 Project Manager

• Project Manager is the overall responsible for the project in terms of work execution, safety, planning & quality. The Project Manager will maintain the planning progress and coordination of works with the main contractor.
• The work progress shall be carried out as per planned program and all the equipment’s required to execute the works shall be available and in good condition as per project planned.
• Specific attention is paid to all safety measures and quality control in coordination with Safety Engineer and QA/QC Engineer and in line with PSP and PQP.

5.2 Construction Manager

• Construction Manager is responsible to supervise and control the work on site.
• Coordinating with QA/QC Engineer and site Team and foremen for all activities on site.
• Control and sign all WIR’s before issuing to Consultant approval.

5.3 Site Engineer

• The method of statement to the system shall be implemented according to the Consultant project specifications and approved shop drawings.
• Provision of all necessary information and distribution of responsibilities to his Construction team.
• The work progress shall be monitored in accordance with the planned work program and he will provide reports to his superiors.
• The constant coordination with the Safety Engineer to ensure that the works are carried out in safe working atmosphere.
• The constant coordination with the QA/QC Engineer for any works to be carried out and initiate for the Inspection for the finished works.
• He will ensure the implementation of any request that might be raised by the Consultant.
• Efficient daily progress shall be obtained for all the equipment and manpower.
• He will engage in the work and check the same against the daily report received from the Foremen.
• The passage of all the revised information to the Foremen and ensure that it’s being carried out properly.

5.4 QA/QC Engineer (MEP):

• The monitoring of executions of works at site and should be as per the approved shop drawings and project specifications.
• Ensure WIRs and MIRs are being raised for activities in timely manner and inspected by the Consultant.
• Check and insure that all activities / work done / completed prior to offer for consultant inspection.
• He will follow and carried out all the relevant tests as per project specifications.
• Obtain the required clearance prior to Consultant’s inspections.
• Should acquire any necessary civil works clearances and coordination.
• Coordinate with site construction team.
• One who will assist the Consultant Engineer / Inspector during inspection.

5.5 Site Foreman

• The carrying-out of work and the proper distribution of all the available resources in coordination with the Site Engineer on a daily basis.
• Daily reports of the works are achieved and coordinated for the future planning with the Site Engineer.
• Incorporate all the QA/QC and Safety requirements as requested by the concerned Engineer.
• Meeting with any type of unforeseen incident or requirement and reporting the same to the Site Engineer immediately.

5.6 Safety Officer

• The implementation of all safety measures in accordance with the HSE plan and that the whole work force is aware of its proper implementation.
• The implementation of safety measures is adequate to maintain a safe working environment on the work activity.
• Inspection of all the site activities and training personnel in accident prevention and its proper reporting to the Construction Manager and the Project Manager.
• The site is maintained in a clean and tidy manner.
• Ensure only trained persons shall operate the power tools.
• Ensure all concerned personals shall use PPE and all other items as required.
• Ensure adequate lighting is provided in the working area at night time.
• Ensure high risk elevated areas are provided are barricade, tape, safety nets and provided with ladders.
• Ensure service area/inspection area openings are provided with barricade, tape, and safety nets.
• Ensure safe access to site work at all times.

5.7 Store Keeper (SK)

• Responsible for overall Store operations in making sure to store the material delivery to the site and keep it in suitable area that will keep the material in safe from rusty and damage.
• One who will acknowledge the receiving of materials at site in coordination with QA/QC and concerned Engineer.

5.8 Technician for A/V System:  

• The carrying-out of work and the proper distribution of all the available resources in coordination with the sub-contractor Site Engineer on a daily basis.
• Daily reports of the works are achieved and coordinated for the future planning with the Site Engineer.
• Complying with the sub-contractor basic design practices, particularly those related to safety and engineering
• Meeting with any type of unforeseen incident or requirement and reporting the same to the Site Engineer immediately.

6.0 EQUIPMENTS

• Tools for fixing the ceiling projector lift/ brackst on a vertical surface.
• Tools for fitting equipment in the AV rack
• A small flat-bladed (terminal) screwdriver for electronic devises
• Tools for cabling terminations and soldering,
• A pair of wire cutters/strippers appropriate for the type of cable used,
• Ferules and ferruling tool for dressing the ends of cables (if stranded conductors are used),
• Pulling Spring
• Hammer
• Measuring tape
• Drilling tools.
• Scaffolding (to be provided by the contractor for the High level Area).
• Safety requirements tools such as safety shoes, safety helmet, safety glasses, fluorescent vest, and safety gloves to insure maximum ability of safe work and dust mask when required.

7.0 PROCEDURE

Safety Requirements:

• As low voltage sub-contractor the risk chances is very limited to our team due to the type of our installation works.
• Persons engaged with Installation have to be skilled and have received proper and adequate training on safety and should be maintained in safe condition and the installation methods not to create danger either for the operator or for other persons or livestock.
• Necessary PPE to be worn while working in energized to be worn while working in energized circuits.
• Ensure adequate lighting is provided in the working area at night time and if inside the building area to be well illuminated.
• Ensure service area/work area openings are provided with barricade, tape, safety nets and warning signage to be provided.
• Ensure LOTO procedure to be followed and implement comprehensive logout & tag out during execution of work.
• Emergency evacuation plan and procedure to be developed prior to start of testing.
• PTW to be applied and obtained to start work on the required area.
• Calibrated Instruments only to be used.
• Ensure that heat stress management implemented and developed as per site situation.

7.2 Handling and storage:

• Materials shall be ordered as per approved material submittal.
• On receipt of the material and accessories at site, necessary precautions shall be taken for unloading, shifting and storage, as follows:
  • Material shall be stored in a covered / dry space at all the time.
  • All materials received at site shall be inspected and ensured that the materials are as per approved material submittal.
  • Handling and Storage of the material will be done as per Manufacturer Instructions.
  • Any discrepancies, damage etc., found will be notified and reported for further action.
  • Site Engineer has to ensure that all delivered material used at site are of free from any damage or deformity of any kind. Any minor damages observed shall be repaired suitably and in case if the repairs could not be done properly, the panel boards are to be sent to assembler for rectification, after all formalities carried on.

7.3 Installation of the A/V system:

 General:

• Provide wire, connectors, jacks, conduits, and outlets as per approved shop drawings.
• All materials and/or equipment necessary for the complete and proper operation of the system, even though not specifically mentioned in the Contract documents, shall be deemed part of this Contract.
• All equipment shall be installed and connected in strict accordance with the manufacturer’s recommended instructions. So as to provide for matched systems for service maintenance from one source, all equipment shall be furnished by one equipment supplier except where indicated.

 Wiring:

• Partial conduit raceway system: All wiring methods shall be in accordance with NFPA-70, Article 800, and Electricity Wiring Regulations. Provide proper number, size of wires and conduit as required for operation of the system in accordance with the manufacturer’s instructions.
• No wiring other than that directly associated with the system shall be permitted in these system conduits.
• Wiring splices shall not be allowed, use proper termination boxes and insulated screw type connectors instead.
• Transposing or changing color coding of wires shall not be permitted.
• All conductors shall be labeled on each end with typed markers.
• All connections to couplers shall be method approved by the system manufacturer.
• All wiring shall be checked and tested to insure that there are no grounds, opens or shorts.

1. All boxes, conduits, etc., shall be of proper size, as determined by the installer and shall be clearly marked for easy identification and continuously grounded together:
2. The actual circuit routing of the wiring and conduits shall be determined by the installer based on the location of the devices and wire limitations.
3. All cabling as part of this system shall be provided with six (6) foot, 1800mm service loop above the ceiling. Determine and provide cable lengths based on distances between outlets in the field.
4. Exact location of interactive whiteboard outlet shall be coordinated with the location of the whiteboard prior to rough-in and installation.

 Technical Assistance:

• The installation supervising technician for the A/V system trade shall instruct the CONSULTANT Engineer, and Construction Site Manager on the programming and correct operation of the system after the installation is completed. This instruction shall be scheduled at the convenience of the staff. All such instruction shall be properly recorded.

• WIR will be issued for Consultant approval upon making sure that the installation of the system equipment’s done as per approved shop drawings, approved specs and manufacturer recommendations.

 8.0  ATTACHMENTS 

• Inspection and Testing Plan
• Check List for Installation
• Risk Assessment