Sample HSE Safety Committee Meeting Agenda & Reporting

Safety committee plays an important role in implementation of an organization’s or project’s hse system. Regular hse meeting is necessary to check the performance of a project or company.
Below is list of some important safety meeting agenda points that you can consider if planning your next meeting.
Normally the frequency of hse meeting is at least once in a month, additionally if any major incident occurs it should follow.
Following is list of safety meeting attendees for a construction project:
  • Project Director / Chairman
  • Project HSE Manager
  • Project Functional Managers/ Engineers / Subcontractors
  • Union Representative (where legally required)

Agenda of the project safety committee meeting

Review of all HSE incidents

Compliance with:

  • Project HSE Plan
  • Statutory Requirements
  • Work Method Statements
  • Risk Assessments
  • Job Safety HSE Analysis / HSE Verification Checklists

Housekeeping  and Site Tidiness

Maintenance of Safe Access and Egress

Review of Site HSE Violations

Other matters (including any of the following relevant to the Project):

HSE Audits/Inspectionshealth and safety meeting agenda

Accident Reporting and Statistical trends

Public HSE Issues

HSE Training and Promotion

Site Security Control

Plant and Equipment- certificate and performance

Environmental impact

Traffic Management

Working at Height

Fire Prevention and Protection

Personal Protective Equipment

Any Other Business

HSE Reporting Guidelines

Every project reports its Health, Safety and Environmental HSE performance against predetermined targets for the month by completing HSE Monthly Report and including these results in the Project Monthly Report.

Copy of hse monthly report shall be forwarded to the top management by the 5th day of the following month.

Every month the responsible person shall consolidate all project results using the same report format and forward a copy to the board of management by the 10th day of the following month.

Similarly HSE Quarterly Report are approved by the Project Director and submitted by the Project HSE Manager to the management by the 3rd day of the month following the end of the quarter.

These reports are consolidated and forwarded to the board of management by the 10th day of the month following the end of the quarter.

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